Announcements


2017 Annual Meeting will be held on December 7, 2017, at 7:30 pm

posted Dec 5, 2017, 1:35 PM by Neele Johnston

The full agenda for the 2017 Annual Membership Meeting is posted in the Files section below. The document includes relevant bylaws guidelines, statements from the nominees for Board of Directors, some helpful co-op facts, and the proposed 2018 annual budget, which will be voted on at the meeting. To view the document as a PDF or download it to your computer, please click on the document title at the bottom of the page or click on the download arrow to the right of it. 

If you cannot attend the Annual Membership Meeting, please do exercise your right to vote, by executing a proxy form and entrusting it to one of your neighbors who will attend the meeting (and who is not already carrying a proxy vote for a different member). You can find the standard forms for proxy voting at this page on the web site.


Order of Business:

Notice of meeting, proof of

Minutes of September 2017 Quarterly Community Meeting

Minutes of October 26th, 2017 Special Community Meeting

Officer and committee reports

  • Audit Committee
  • 2 Webb Rd Legal Committee
    Note:  The settlement with the former tenant at 2 Webb Rd has been successfully completed. The Montgomery County Circuit Court case number was 431195-V. 
  • Community Tree Committee 
  • Reserve Committee

Old Business

  • Status of the sales of the rental houses
  • Storm drain openings (from December 2016 Annual Meeting)
  • 60th Anniversary Celebration proposals:  May 5, 6, or 12
  • Commission on Common Ownership Communities (CCOC Complaint) lodged against the sale of 2 Webb Rd, Case No. 48-17

Note:  After the board submitted their formal response to the complaint, the member withdrew the complaint. The case is now closed, and the stay against the sale of 2 Webb Rd has been lifted. 

New Business

  • VOTE:  To approve the spending of up to $8,000 from Reserves for the repair and remediation of the rental house at 1 McKay due to a hole in the siding.  
  • Discussion and VOTE on 2018 Budget  
  • VOTE:  Election of 3 members to the Audit Committee for 1-year terms. The following names were submitted by the Nominating Committee:

1.      Bob Yabroff – 9 Froude

2.      Martine Burkel – 18 McKay

3.      Annie Williams – 6 Thorne

4.      Florence Lehr – 8 Webb

(Nominations also taken from the floor.) 

  • VOTE:  Election of 3 members to the Board of Directors for 3-year terms. The following names were submitted by the Nominating Committee:

1.      Noy Davis – 35 Ericsson

2.      Suzanne Wise – 37 Ericsson

3.      Darla Cable – 14 Froude

4.      Jackie Hoglund – 11 Russell

(Nominations also taken from the floor.) 

  • Issues from the floor

Adjournment

 

By direction of the Board of Directors,

Matthew Zimmerman, Secretary

 

Members please note: You will receive a notice of your new coop fee amount soon after the approval of the 2018 budget. The new amount will be effective January 1, 2018.  Please try to make the correct payment for January, especially for those of you who have automatic payments. Our bookkeeper will appreciate it.


March 2017 Spring Quarterly Meeting to be held Thursday, March 23 at 7:30 pm

posted Mar 18, 2017, 8:26 AM by Neele Johnston   [ updated Mar 20, 2017, 10:37 AM ]

The Board of Directors voted to postpone the 2017 Spring Quarterly Meeting, as prescribed in the By-Laws, until March 23, 2017. The meeting agenda was mailed to members on March 13, 2017. A PDF copy may be downloaded by clicking on the link in the Files section below. The second document linked below is the letter from the Board of Directors to the community members, mailed on March 20, which lays out the Board's rationale for proposing the vote (at the Spring Quarterly Meeting) on starting the written vote to authorize the sale, over time, of the remaining rental houses. This is likely the most important decision the Board has taken since the reconstruction of our roads, and all members are encouraged to participate in this decision process. Please read the attached letter and plan to attend the Spring Quarterly Meeting or find a neighbor to bring your proxy to the meeting. If you are unable to attend the meeting on March 23, please use one of the voting proxies that you can find at this page of our web site.

2016 Annual Meeting: Thursday, December 8, 7:30 pm

posted Dec 7, 2016, 6:39 PM by Neele Johnston

The Annual Meeting for Cabin John Gardens, Inc will be held on Thursday, December 8th, 2016 @ 7:30pm.

The meeting agenda and proposed budget for 2017 can be viewed or downloaded to your computer using the file link below.

If you are unable to attend the meeting, please print out a proxy form, from this page on our web site. The page has links to 2 different kinds of proxies, and you can choose which one best suits your interests.

Fall Quarterly Membership Meeting – September 8, 2016

posted Sep 7, 2016, 8:06 AM by Neele Johnston

The Cabin John Gardens Fall Quarterly Membership Meeting will be held on September 8, 2016, at 7:30 p.m., in the CJG Community House. All CJG members in good standing are encouraged to attend. The meeting agenda, which was mailed out to all members on August 15, 2016, is available in a PDF file at the link below.

Order of Business:
Notice of meeting, proof of
Minutes of last membership meeting Officer and committee reports
Old business
• Traffic Update
• Update on 2 Webb Road
New business
• Welcome new members
• VOTE to elect a Nominating Committee
o Nominations from the floor
• Ask for volunteers to serve on Fines Committee and Social Committee
Adjournment
By direction of the Board of Directors, Joel Ann Todd, Secretary

Summer Quarterly Membership Meeting – June 23, 2016

posted Jun 10, 2016, 7:34 AM by Neele Johnston

NOTICE OF QUARTERLY MEETING
CABIN JOHN GARDENS, INC.
THURSDAY, JUNE 23, 2016   7:30 p.m.
Order of Business:
Notice of meeting, proof of
Minutes of last membership meeting
Officer and committee reports
New business:
  • Welcome new members
  • Current status and plans for rental house at 2 Webb Rd.
Old business:
  • Formation of Traffic Committee, to address impact on Cabin John Gardens of excess traffic issues on Clara Barton Access Road and MacArthur Blvd.
    • Current status 
    • Call for volunteers
Adjournment

By direction of the Board of Directors,
Joel Ann Todd, Secretary

Traffic-related meeting of Cabin John Citizens Association: Wednesday, February 24, 7:30 - 9:00

posted Feb 24, 2016, 10:08 AM by Neele Johnston

The meeting of the Cabin John Citizens' Association (CJCA), which was postponed due to the snow storm last month, will be held tonight, Wednesday, February 24, from 7:30 - 9:00. The agenda will include a discussion of traffic-related issues and a representative of the Clara Barton Parkway will be there.

CJCA Wed Meeting - Traffic-related Agenda:
  1. morning cut-thru commuter traffic on Tomlinson and Arden (you have one suggestion from the community that you are considering),
  2. west bound evening traffic that gets stuck on the Cabin John (one lane) bridge after the traffic light has changed, and
  3. how to allow better access to the CJ Gardens during the morning and evening rush hours.  

Initial draft of 2016 CJG Budget has been mailed to members

posted Oct 22, 2015, 7:23 PM by Neele Johnston

The Board of Directors has scheduled this year’s Annual Meeting of Cabin John Gardens for Thursday, December 3, 2015, at 7:30 pm. 

The Board of Directors is soliciting input from all members regarding the draft of the 2016 Budget. A PDF version of the draft budget, as well as a copy of the source spreadsheet for Microsoft Excel, can be found at:

The Board will review this draft at its regular meeting on Monday, November 2, at 8:00 pm, and a revised version of the budget based on that discussion will be mailed to members with the Annual Meeting agenda, soon after the November 16 Board meeting. Please plan to attend the November 2 Board meeting if you have comments or corrections to the draft budget.

Sincerely Yours,


CJG Board of Directors

Fall 2015 Quarterly Meeting scheduled for Thursday, September 3, 2015

posted Aug 20, 2015, 9:25 PM by Neele Johnston

The Board of Directors has scheduled the Fall Quarterly Meeting of Cabin John Gardens for Thursday, September 3, 2015. A PDF file containing the meeting agenda can be downloaded by selecting the file link at the bottom. 

Cabin John Gardens Bylaws require that we elect 3 to 5 members, at each year’s fall quarterly meeting, to serve on the Nominating Committee. This is an extremely important responsibility that CJG members share. In order for this election to proceed, we must have a quorum (15 members) at the meeting, or we will have to reschedule the quarterly meeting to be held again later in the month. Assuming we have enough members for a quorum, this will be a very short meeting — probably no more than 30 minutes. If you are absolutely unable to attend the meeting, please consider finding another member who plans to attend, and give them your undirected (general) proxy to carry for you. If you need a proxy form, please use our standard form for General Proxy from the CJG web site

The Board of Directors urges members in good standing, who are able to volunteer just a little of their time this fall, to please volunteer to serve on the Nominating Committee. Thank you!

Sincerely Yours,

CJG Board of Directors



NOTICE OF QUARTERLY MEETING
CABIN JOHN GARDENS, INC.
THURSDAY, SEPTEMBER 3, 2015 7:30 p.m.

Order of Business:
  1. Notice of meeting, proof of
  2. Minutes 
  3. Officer and committee reports
  4. Old business
    • Community House Accessibility Update 
  5. New business
    • Welcome new members 
    • VOTE on Election of 3-5 Members for a Nominating Committee 
      • (see Bylaws section below) 
  6. Adjournment
By direction of the Board of Directors,
Joel Ann Todd, Secretary

ARTICLE VII

COMMITTEES
Section 1.  Nominating Committees.

(a) At the quarterly meeting of the membership last preceding the annual meeting, the Members shall elect a nominating committee of not less than three and not more than five Corporation members to serve for a period of one year, or until election of their successors.  No officer, employee, or director shall be eligible to serve on this committee, and the committee shall select its own chairman.  The committee shall nominate at least one person for the office of each director whose term is to expire at the next annual meeting and at least three persons for the audit committee.  It shall present such nomination to the Secretary in writing at least twelve days before the election.  The Secretary shall include the list of nominations in the notice of meeting to each Member of the Corporation.

(b) Whenever a vacancy on the board of Directors or the audit committee shall occur prior to the expiration of the holder’s term of office, the nominating committee shall thereupon nominate one or more persons to fill such vacancy.  Such nomination(s) shall be presented to the Secretary not less than twelve days prior to the next meeting of the Membership, and the Secretary shall include such nomination(s) in the notice of such meeting to each Member.  Additional nominations may be made from the floor at the meeting at which the election is held, provided the consent of the nominee is first obtained.  Whereupon, the vacancy shall be filled by vote of the Members at such meeting.  Vacancies on the nominating committee shall be filled by vote of the Members at the membership meeting following the occurrence by such vacancy.

Agenda for Summer 2015 Quarterly Meeting Posted

posted May 21, 2015, 8:36 PM by Neele Johnston   [ updated May 21, 2015, 8:38 PM ]

NOTICE OF QUARTERLY MEETING

CABIN JOHN GARDENS, INC.

THURSDAY, JUNE 4, 2015   7:30 p.m.

 

Order of Business:

Notice of meeting, proof of

Minutes

Officer and Committee Reports

Old Business:

    • Final results of vote to sell an additional rental house (did not pass)
    • Update on Stormwater Grant project
    • Update on Community House accessibility project

New Business:

    • Overview of 3 major Cabin John Gardens policies:

1.     Dispute Resolution Policy

2.     Home & Yard Modification Policy

3.     Policy for Review and Approval of Applicants for Membership

(Policies and Forms can be found at http://www.cjgardens.org/home/policies-forms)

Adjourn

 

By direction of the Board of Directors,

Joel Ann Todd, Secretary

____________________________________________________________

Reminders to members

·      Up-to-date Home/Yard Modification Package is available on the Cabin John Gardens web site (www.cjgardens.org) or upon request at the office. Obtain the most up-to-date version if you are planning a modification to your house or yard, including shed, fence, patio, and solar panels. Familiarize yourself with the latest document before you plan your project.

·      All other policies and corporate documents are also available on the web site or upon request at the office.

·      Speed limit is 15 mph on Ericsson Road and 10 mph on all other roads in Cabin John Gardens for safety – members are responsible for your guests and contractors.

·      Please respect one-way streets, and ensure that your contractors and guests are aware of one-way streets and comply with them.

·       Garbage cans cannot be left at the curb for more than 24 hours after pick-up.   

Meeting Agenda for March 2015 Quarterly Meeting Posted

posted Mar 23, 2015, 10:42 AM by Neele Johnston

NOTICE OF QUARTERLY MEETING

CABIN JOHN GARDENS, INC.

THURSDAY, MARCH 26, 2015   7:30 p.m.

 

Order of Business:

Notice of meeting, proof of

Minutes of last membership meeting

Officer and committee reports

·       Introduction of new officers

Old business

  • Paving Project / Road Signs Update
  • Status of sale of additional rental house
    • Reserve balance/projections
    • Impact of rental house sale on finances and monthly payments

New business

  • VOTE ON 2014 budget reconciliation: approve increases in the following line items

o   Trash collection                                     $2,165

o   Water Sewer Repair                              $8,990

o   WSSC Water/Sewer                            $11,261

o   Office & Postage                                       $763

o   Utilities/Service Contracts                      $878

o   Insurance Commercial Crime                 $626

o   Legal                                                            $918               

  • VOTE ON 2014 deficit: approve transfer from Reserves to cover deficit of $2,007
  • Election of 2 members to the Board of Directors. The following names were submitted by the Nominating Committee for the Board of Directors: 

1.      Ed Schmauss (16 McKay) – Nominated for election to a 2-year term

2.      Jackie Hoglund (11 Russell) – Nominated for election to a 3-year term

(Nominations also taken from the floor)

                Board members are elected to serve out partial terms, ending in December 2016 and 2017

  • Introduction to Stormwater Grant project
    • Call for volunteers
  • Formation of Social/Events Committee

Adjournment

 

By direction of the Board of Directors,

Joel Ann Todd, Secretary

 

Proxy forms for voting are available at the office and on the CJG web site: (http://www.cjgardens.org/home/forms-resources/proxy-voting-forms)

Please use these forms or an equivalent if you are unable to attend the Quarterly Meeting.


A PDF file containing the official meeting notice and agenda, which was mailed to members on March 16, can be downloaded using the link below.

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