Announcements
2019 Annual Meeting will be held on December 5, 2019 at 7:30 pm
We hope to see you at the 2019 Annual Meeting. Copies of the agenda and the proposed 2020 budget are attached below. If you cannot attend, please consider voting by proxy by filling out a proxy form (or forms) and entrusting it to a member in good standing who will be attending the meeting. A member can only carry one proxy for each vote. You can find forms for proxy voting here. NOTICE OF ANNUAL MEETING CABIN JOHN GARDENS, INC. Thursday, December 5, 2019 7:30 p.m. Order of Business: 1. Notice of meeting, proof of 2. Minutes of last Quarterly Membership Meeting and Special Membership Meeting 3. Officer and Committee reports 4. Old Business
5. New Business
6. Adjournment
By directions of the Board of Directors, Suzanne Wise, Secretary
Members please note - You will receive a notice of your new co-op fee amount after the approval of the 2020 budget. This new amount will be effective January 1, 2020. Please do not send payment for January until you have received this notification. It is especially important for members who set up automatic payments to please follow this instruction. |
2017 Annual Meeting will be held on December 7, 2017, at 7:30 pm
The full agenda for the 2017 Annual Membership Meeting is posted in the Files section below. The document includes relevant bylaws guidelines, statements from the nominees for Board of Directors, some helpful co-op facts, and the proposed 2018 annual budget, which will be voted on at the meeting. To view the document as a PDF or download it to your computer, please click on the document title at the bottom of the page or click on the download arrow to the right of it. If you cannot attend the Annual Membership Meeting, please do exercise your right to vote, by executing a proxy form and entrusting it to one of your neighbors who will attend the meeting (and who is not already carrying a proxy vote for a different member). You can find the standard forms for proxy voting at this page on the web site. Order of Business: Notice of meeting, proof of Minutes of September 2017 Quarterly Community Meeting Minutes of October 26th, 2017 Special Community Meeting Officer and committee reports
Old Business
Note: After the board submitted their formal response to the complaint, the member withdrew the complaint. The case is now closed, and the stay against the sale of 2 Webb Rd has been lifted. New Business
1. Bob Yabroff – 9 Froude 2. Martine Burkel – 18 McKay 3. Annie Williams – 6 Thorne 4. Florence Lehr – 8 Webb (Nominations also taken from the floor.)
1. Noy Davis – 35 Ericsson 2. Suzanne Wise – 37 Ericsson 3. Darla Cable – 14 Froude 4. Jackie Hoglund – 11 Russell (Nominations also taken from the floor.)
Adjournment
By direction of the Board of Directors, Matthew Zimmerman, Secretary
Members please note: You will receive a notice of your new coop fee amount soon after the approval of the 2018 budget. The new amount will be effective January 1, 2018. Please try to make the correct payment for January, especially for those of you who have automatic payments. Our bookkeeper will appreciate it. |
| Attachments:
CJG 2017 Annual Meeting Notice & 2018 Proposed Budget.pdf
March 2017 Spring Quarterly Meeting to be held Thursday, March 23 at 7:30 pm
The Board of Directors voted to postpone the 2017 Spring Quarterly Meeting, as prescribed in the By-Laws, until March 23, 2017. The meeting agenda was mailed to members on March 13, 2017. A PDF copy may be downloaded by clicking on the link in the Files section below. The second document linked below is the letter from the Board of Directors to the community members, mailed on March 20, which lays out the Board's rationale for proposing the vote (at the Spring Quarterly Meeting) on starting the written vote to authorize the sale, over time, of the remaining rental houses. This is likely the most important decision the Board has taken since the reconstruction of our roads, and all members are encouraged to participate in this decision process. Please read the attached letter and plan to attend the Spring Quarterly Meeting or find a neighbor to bring your proxy to the meeting. If you are unable to attend the meeting on March 23, please use one of the voting proxies that you can find at this page of our web site. |
| Attachments:
2017 March Quarterly Agenda.pdf
2016 Annual Meeting: Thursday, December 8, 7:30 pm
The Annual Meeting for Cabin John Gardens, Inc will be held on Thursday, December 8th, 2016 @ 7:30pm. The meeting agenda and proposed budget for 2017 can be viewed or downloaded to your computer using the file link below. If you are unable to attend the meeting, please print out a proxy form, from this page on our web site. The page has links to 2 different kinds of proxies, and you can choose which one best suits your interests. |
| Attachments:
December 2016 Annual Meeting Agenda & 2017 Budget.pdf
Fall Quarterly Membership Meeting – September 8, 2016
The Cabin John Gardens Fall Quarterly Membership Meeting will be held on September 8, 2016, at 7:30 p.m., in the CJG Community House. All CJG members in good standing are encouraged to attend. The meeting agenda, which was mailed out to all members on August 15, 2016, is available in a PDF file at the link below. Order of Business:
Adjournment By direction of the Board of Directors, Joel Ann Todd, Secretary |
| Attachments:
09-08-16 Agenda Sept 2016 Quarterly.pdf
Summer Quarterly Membership Meeting – June 23, 2016
NOTICE OF QUARTERLY MEETING CABIN JOHN GARDENS, INC. THURSDAY, JUNE 23, 2016 7:30 p.m. Order of Business: Notice of meeting, proof of Minutes of last membership meeting Officer and committee reports New business:
Old business:
Adjournment By direction of the Board of Directors, Joel Ann Todd, Secretary |
| Attachments:
06-23-16 June 2016 Quarterly Meeting Agenda.pdf
Traffic-related meeting of Cabin John Citizens Association: Wednesday, February 24, 7:30 - 9:00
The meeting of the Cabin John Citizens' Association (CJCA), which was postponed due to the snow storm last month, will be held tonight, Wednesday, February 24, from 7:30 - 9:00. The agenda will include a discussion of traffic-related issues and a representative of the Clara Barton Parkway will be there. CJCA Wed Meeting - Traffic-related Agenda:
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Initial draft of 2016 CJG Budget has been mailed to members
The Board of Directors has scheduled this year’s Annual Meeting of Cabin John Gardens for Thursday, December 3, 2015, at 7:30 pm. The Board of Directors is soliciting input from all members regarding the draft of the 2016 Budget. A PDF version of the draft budget, as well as a copy of the source spreadsheet for Microsoft Excel, can be found at: The Board will review this draft at its regular meeting on Monday, November 2, at 8:00 pm, and a revised version of the budget based on that discussion will be mailed to members with the Annual Meeting agenda, soon after the November 16 Board meeting. Please plan to attend the November 2 Board meeting if you have comments or corrections to the draft budget. Sincerely Yours, CJG Board of Directors |
Fall 2015 Quarterly Meeting scheduled for Thursday, September 3, 2015
The Board of Directors has scheduled the Fall Quarterly Meeting of Cabin John Gardens for Thursday, September 3, 2015. A PDF file containing the meeting agenda can be downloaded by selecting the file link at the bottom. Cabin John Gardens Bylaws require that we elect 3 to 5 members, at each year’s fall quarterly meeting, to serve on the Nominating Committee. This is an extremely important responsibility that CJG members share. In order for this election to proceed, we must have a quorum (15 members) at the meeting, or we will have to reschedule the quarterly meeting to be held again later in the month. Assuming we have enough members for a quorum, this will be a very short meeting — probably no more than 30 minutes. If you are absolutely unable to attend the meeting, please consider finding another member who plans to attend, and give them your undirected (general) proxy to carry for you. If you need a proxy form, please use our standard form for General Proxy from the CJG web site. The Board of Directors urges members in good standing, who are able to volunteer just a little of their time this fall, to please volunteer to serve on the Nominating Committee. Thank you! Sincerely Yours, CJG Board of Directors NOTICE OF QUARTERLY MEETING CABIN JOHN GARDENS, INC. THURSDAY, SEPTEMBER 3, 2015 7:30 p.m. Order of Business:
By direction of the Board of Directors, Joel Ann Todd, Secretary ARTICLE VII COMMITTEES Section 1. Nominating Committees. (a) At the quarterly meeting of the membership last preceding the annual meeting, the Members shall elect a nominating committee of not less than three and not more than five Corporation members to serve for a period of one year, or until election of their successors. No officer, employee, or director shall be eligible to serve on this committee, and the committee shall select its own chairman. The committee shall nominate at least one person for the office of each director whose term is to expire at the next annual meeting and at least three persons for the audit committee. It shall present such nomination to the Secretary in writing at least twelve days before the election. The Secretary shall include the list of nominations in the notice of meeting to each Member of the Corporation. (b) Whenever a vacancy on the board of Directors or the audit committee shall occur prior to the expiration of the holder’s term of office, the nominating committee shall thereupon nominate one or more persons to fill such vacancy. Such nomination(s) shall be presented to the Secretary not less than twelve days prior to the next meeting of the Membership, and the Secretary shall include such nomination(s) in the notice of such meeting to each Member. Additional nominations may be made from the floor at the meeting at which the election is held, provided the consent of the nominee is first obtained. Whereupon, the vacancy shall be filled by vote of the Members at such meeting. Vacancies on the nominating committee shall be filled by vote of the Members at the membership meeting following the occurrence by such vacancy. |
| Attachments:
09-03-15 Fall Quarterly Meeting Agenda.pdf
Agenda for Summer 2015 Quarterly Meeting Posted
NOTICE OF QUARTERLY MEETING CABIN JOHN GARDENS, INC. THURSDAY, JUNE 4, 2015 7:30 p.m.
Order of Business: Notice of meeting, proof of Minutes Officer and Committee Reports Old Business:
New Business:
By direction of the Board of Directors, Joel Ann Todd, Secretary ____________________________________________________________ Reminders to members · Up-to-date Home/Yard Modification Package is available on the Cabin John Gardens web site (www.cjgardens.org) or upon request at the office. Obtain the most up-to-date version if you are planning a modification to your house or yard, including shed, fence, patio, and solar panels. Familiarize yourself with the latest document before you plan your project. · All other policies and corporate documents are also available on the web site or upon request at the office. · Speed limit is 15 mph on Ericsson Road and 10 mph on all other roads in Cabin John Gardens for safety – members are responsible for your guests and contractors. · Please respect one-way streets, and ensure that your contractors and guests are aware of one-way streets and comply with them. · Garbage cans cannot be left at the curb for more than 24 hours after pick-up. |
| Attachments:
06-04-15 Agenda June Quarterly meeting.pdf
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