Fall 2015 Quarterly Meeting scheduled for Thursday, September 3, 2015

Post date: Aug 21, 2015 4:25:17 AM

The Board of Directors has scheduled the Fall Quarterly Meeting of Cabin John Gardens for Thursday, September 3, 2015. A PDF file containing the meeting agenda can be downloaded by selecting the file link at the bottom.

Cabin John Gardens Bylaws require that we elect 3 to 5 members, at each year’s fall quarterly meeting, to serve on the Nominating Committee. This is an extremely important responsibility that CJG members share. In order for this election to proceed, we must have a quorum (15 members) at the meeting, or we will have to reschedule the quarterly meeting to be held again later in the month. Assuming we have enough members for a quorum, this will be a very short meeting — probably no more than 30 minutes. If you are absolutely unable to attend the meeting, please consider finding another member who plans to attend, and give them your undirected (general) proxy to carry for you. If you need a proxy form, please use our standard form for General Proxy from the CJG web site.

The Board of Directors urges members in good standing, who are able to volunteer just a little of their time this fall, to please volunteer to serve on the Nominating Committee. Thank you!

Sincerely Yours,

CJG Board of Directors

NOTICE OF QUARTERLY MEETING

CABIN JOHN GARDENS, INC.

THURSDAY, SEPTEMBER 3, 2015 7:30 p.m.

Order of Business:

1. Notice of meeting, proof of

2. Minutes

3. Officer and committee reports

4. Old business

   • Community House Accessibility Update

5. New business

   • Welcome new members

   • VOTE on Election of 3-5 Members for a Nominating Committee

     • (see Bylaws section below)

6. Adjournment

By direction of the Board of Directors,

Joel Ann Todd, Secretary

ARTICLE VII

COMMITTEES

Section 1. Nominating Committees.

(a) At the quarterly meeting of the membership last preceding the annual meeting, the Members shall elect a nominating committee of not less than three and not more than five Corporation members to serve for a period of one year, or until election of their successors. No officer, employee, or director shall be eligible to serve on this committee, and the committee shall select its own chairman. The committee shall nominate at least one person for the office of each director whose term is to expire at the next annual meeting and at least three persons for the audit committee. It shall present such nomination to the Secretary in writing at least twelve days before the election. The Secretary shall include the list of nominations in the notice of meeting to each Member of the Corporation.

(b) Whenever a vacancy on the board of Directors or the audit committee shall occur prior to the expiration of the holder’s term of office, the nominating committee shall thereupon nominate one or more persons to fill such vacancy. Such nomination(s) shall be presented to the Secretary not less than twelve days prior to the next meeting of the Membership, and the Secretary shall include such nomination(s) in the notice of such meeting to each Member. Additional nominations may be made from the floor at the meeting at which the election is held, provided the consent of the nominee is first obtained. Whereupon, the vacancy shall be filled by vote of the Members at such meeting. Vacancies on the nominating committee shall be filled by vote of the Members at the membership meeting following the occurrence by such vacancy.